When you buy or sell a vehicle in the State of Hawaii you may need a specific Bill of Sale Form. This serves as a legal contract from the seller to the buyer documenting the transaction. The State of Hawaii has some legal specific requirements about what a Bill of Sale must contain.
The following information should appear on the Hawaii Bill of Sale Form:
- Selling price.
- Vehicle description, including Vehicle Identification Number (VIN), make, model, year.
- Vehicle odometer reading at the time of sale.
- Name of the seller and address.
- Name of the buyer and address.
- Date of sale.
- Signature of the seller.
- Notary public seal identifying the seller’s signature.
Hawaii Bill of Sale Form
The City and County of Honolulu, Department of Customer Services offers the specific Hawaii Bill of Sale Form – Form CS-L(MVR)40 for use in any county.
In the case that the buyer’s name is NOT completed on the assigned section of the vehicle’s Certificate of Title then you need a completed Bill of Sale with the seller’s signature notarized.
Generally for most of the private vehicle transactions a Bill of Sale is NOT required. So as a seller to transfer a vehicle you need to complete the front of the Certificate of Title – Section A. As a buyer you need to complete on the back of the Certificate of Title – Section D.
More details here about the required steps for selling and buying a vehicle in Hawaii:
Odometer Disclosure Statement in Hawaii
Please note that Federal and State law require that you state the mileage upon transfer of ownership. Failure to complete or providing a false statement may result in fines and/or imprisonment!
Usually the odometer disclosure statement in Hawaii is completed on the vehicle’s Certificate of Title.
However, we recommend, for your records, to use this federal form as well to state the mileage upon transfer of ownership: Hawaii Odometer Disclosure Statement Form
How to complete the Hawaii Bill of Sale Form
The Hawaii Bill of Sale Form CS-L(MVR)40 is composed of three sections.
Please remember that you need to complete this form and have the seller’s signature notarized only if the buyer’s name is NOT completed on the assigned section of the vehicle’s Certificate of Title.
Below you will learn how to complete this state-approved form:
Section 1
Complete first in Section 1 the sale price of the vehicle. We used here an example price of $9,500.00. So you need to complete first in the field – That in consideration of the total paid sum of Nine Thousand Five Hundred and 00/100 Dollars. Then complete again the sale price: $9,500.00.
Next complete the vehicle information. Here you need to fill in the License Plate No., VIN or Vehicle Identification Number, Make, Model, Year, and Body type. Lastly, ONLY if there is a Lienholder, you need to complete its details:
Section 2
The second section represents the Odometer Disclosure Statement. Therefore complete the odometer reading at the time of transfer. Please use only digits with no tenths. Only if it’s the case check one of the following boxes. You may check between mileage in excess of its mechanical limits or the odometer reading is NOT the actual mileage:
Section 3
In the last and third section DO NOT sign because this section needs to be notarized. Here complete the full name of the seller. The name must be PRINTED – this means to use only Capital Letters to write SELLER’S NAME. Then complete seller’s address, seller’s city, state and ZIP code:
Please note that you can fill out this Bill of Sale form by hand. However don’t forget to use a pen and not a pencil. If you are filling out this form on your device (phone, tablet, computer) this form is a fillable PDF that works best with Adobe Acrobat Reader.
View details about the Hawaii Division of Motor Vehicles and Licensing
For more information go to City and County of Honolulu, Department of Customer Services – Division of Motor Vehicles and Licensing
Particularly in Hawaii registration records of all vehicles are updated annually. Annual fees are based on the vehicle weight and usage. They are computed by the Division of Motor Vehicles, Licensing and Permits. The deadline for registering vehicles is the last working day of the expiration month of the current registration. However, if the registration expiration date occurs on a Saturday, Sunday or legal holiday, the delinquent renewal penalty fee will not be charged until after the next working day.