Illinois Bill of Sale Form for Vehicles

In the State of Illinois when you sell, buy or transfer a vehicle you should complete a Bill of Sale form for your safety.

A completed Bill of Sale serves as a legal contract between the seller and the buyer, documenting the change in ownership and the purchase price.

Even though the State of Illinois doesn’t require a Bill of Sale because it’s not mandatory we recommend to complete one because it has legal value.

The following details should appear on the Illinois Bill of Sale form:

  • Vehicle description with Vehicle Identification Number (VIN)
  • Odometer reading at the time of transfer
  • The purchase price or vehicle value
  • Seller’s name and address
  • Buyer’s name and address
  • Seller’s Signature
  • Date of sale
  • Buyer’s signature

Illinois Bill of Sale Form

Below you can find and download the latest Bill of Sale form for your use in the State of Illinois:

Click here to download the Illinois Bill of Sale Form

Illinois Bill of Sale Form

How to complete the Illinois Bill of Sale form

In Illinois the Bill of Sale Form is composed of three sections and below you can see you how to fill out this form:

Section 1 of the Illinois Bill of Sale

The first section contains the vehicle description. So fill out here first the Make, Model, Year, Body type, Color, and Vehicle Identification Number (VIN). Further fill out the Odometer Reading at the time of transfer. Please use only digits, no tenths. Then check if is the Actual Mileage. Or check the second box if the Odometer is in excess of its mechanical limits. You may also check the third box if the odometer reading is not the actual mileage:

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Section 1 of the Illinois Bill of Sale

Section 2 of the Illinois Bill of Sale

At the second section you need to fill out first the Seller details. So complete here the full name of the seller. The name must be PRINTED. This means to use only Capital Letters to write SELLER’S NAME. Then fill seller’s street address, seller’s city and state. Further you need to fill out the Buyer details. Start to fill out the full PRINTED name of the buyer. This means to use only Capital Letters to write BUYER’S NAME. Next fill out buyer’s street address, city and state. After these details you have to write the sum of the transfer price of the vehicle or the word GIFT. Subsequently, if this vehicle is a gift, please indicate the relationship with the buyer (e.g. parent, spouse, friend) and the value of the vehicle:

Illinois Bill of Sale Form section
Section 2 of the Illinois Bill of Sale

Section 3 of the Illinois Bill of Sale

The last section contains the seller’s certification about the details contained in this Bill of Sale. It also represents buyer’s acknowledgement. Finally complete the seller’s signature, date, and buyer’s signature:

Illinois Bill of Sale Form section
Section 3 of the Illinois Bill of Sale

You can also fill out this Bill of Sale form by hand. It is important also to use a blue or black pen and not a pencil. If you fill this form on your device (phone, tablet, computer) this form is a fillable PDF that works best with Adobe Acrobat Reader.

More useful Illinois forms for your vehicle transaction

To sell a vehicle the owner (the seller) signs off on the back of the old title and this serves as proof of the transaction. The filled-out title should include full names and addresses, as well as all relevant vehicle identification information.

The Electronic Registration and Title (ERT) System allows you to complete and print an Application for Vehicle Transaction(s) (VSD 190). In order to complete your transaction, you must take your completed application, required supporting documentation and payment to your local Secretary of State facility within seven days. You also may submit your paperwork and payment (check or money order only) by mail.

Any transaction involving the transfer of a motor vehicle from one person(s) to another must be accompanied by a completed Tax Form RUT-50 (Private Party Vehicle Tax Transaction). Individuals moving to Illinois who have purchased a vehicle from an out-of-state licensed dealer must submit a completed Tax Form RUT-25 (Vehicle Use Tax Transaction Return). Tax payments must be in the form of a separate check or money order payable to Illinois Department of Revenue. Pick this forms up at your local Illinois SOS office. Not available online!

Forms RUT-25, RUT-25-LSE, and RUT-50 are usually obtained when you license and title your vehicle at the applicable state facility.

Don’t make copies of these forms prior to completing! These forms have unique transaction numbers that should not be duplicated. Doing so could delay the processing! Alternatively if you need to obtain these forms prior to registering your vehicle, send an email request here or call the 24-hour Forms Order Line at 1 800 356-6302.

The State of Illinois provides a JUNK VEHICLE NOTIFICATION FORM to use for a vehicle you are sending to the salvage yard.

For Title and Registration status inquiry you may enter here your VIN to check the status of a vehicle.

Find more information about the Illinois Secretary of State – The Office of the Secretary of State

For more information go to Illinois Secretary of State – The Office of the Secretary of State

As the second-largest constitutional office, the Office of the Secretary of State is visited by more Illinois residents than any other in state government. The office generates approximately $2 billion in annual revenue with about $1.2 billion a year designated for state highway construction funds.

The Secretary of State manages one of the largest computer databases in Illinois, keeping track of approximately 8.7 million drivers and 11 million registered vehicles. The office also is an important resource for educating citizens about issues that affect their everyday lives. Specifically the education includes anti-drunk driving, traffic safety or school bus safety.