When you sell or buy a vehicle, you may complete a Bill of Sale for your safety. This serves as a legal contract from the seller to the buyer documenting the change in ownership and the purchase price. The State of Illinois doesn’t require a Bill of Sale because it’s not mandatory but it is recommended.
The following information should appear on the Illinois Bill of Sale Form:
- Name and address of the seller.
- Name and address of the buyer.
- Complete vehicle description, including Vehicle Identification Number (VIN), make, model, year.
- Vehicle odometer reading at the time of sale.
- Date of sale.
- Signature of the seller and the buyer.
Illinois Bill of Sale Form
To sell a vehicle the owner (the seller) signs off on the back of the old title and this serves as proof of the transaction. The filled-out title should include full names and addresses, as well as all relevant vehicle identification information.
The Electronic Registration and Title (ERT) System allows you to complete and print an Application for Vehicle Transaction(s) (VSD 190). In order to complete your transaction, you must take your completed application, required supporting documentation and payment to your local Secretary of State facility within seven days. You also may submit your paperwork and payment (check or money order only) by mail.
Any transaction involving the transfer of a motor vehicle from one person(s) to another must be accompanied by a completed Tax Form RUT-50 (Private Party Vehicle Tax Transaction). Individuals moving to Illinois who have purchased a vehicle from an out-of-state licensed dealer must submit a completed Tax Form RUT-25 (Vehicle Use Tax Transaction Return). Tax payments must be in the form of a separate check or money order payable to Illinois Department of Revenue. Pick this forms up at your local Illinois SOS office. Not available online!
Forms RUT-25, RUT-25-LSE, and RUT-50 are usually obtained when you license and title your vehicle at the applicable state facility. Don’t make copies of these forms prior to completing! These forms have unique transaction numbers that should not be duplicated. Doing so could delay processing! Alternatively if you need to obtain these forms prior to registering your vehicle, send an email request here or call our 24-hour Forms Order Line at 1 800 356-6302.
The State of Illinois provides a JUNK VEHICLE NOTIFICATION FORM to use for a vehicle you are sending to the salvage yard.
For Title and Registration status inquiry you may enter here your VIN to check the status of a vehicle.
How to fill out the Illinois Bill of Sale Form
In Illinois the Bill of Sale Form is composed of three sections and below you’ll see you how to fill out this form:
The first section contains the vehicle information. So here fill out the Make, Model, Year, Style (Body type), Color, VIN or Vehicle Identification Number. Further fill out Odometer Reading at the time of transfer (use only digits, no tenths), seller registration number. Following answer if you previously filed an application for title of this vehicle:
At the Section 2 you will have to fill out first the Seller information. First complete the full name of the seller. The name must be PRINTED – this means to use only Capital Letters to write SELLER’S NAME. Then seller’s street address, seller’s city and state. Further you will need to fill out the Buyer information. Start with the full PRINTED name of the buyer. This means to use only Capital Letters to write BUYER’S NAME. Additionally fill out buyer’s street address, buyer’s city and state. After these details you will have to write the sum of the transfer price of the vehicle or the word GIFT. Subsequently, if this vehicle was a gift, you need to indicate the relationship with the buyer (e.g. parent, spouse, friend):
The third section contains the seller’s statement about the details contained in this Bill of Sale. Finally complete the seller’s signature and date:
You can also fill out this Bill of Sale form by hand but don’t forget to use a pen and not a pencil. If you are filling out this form on your device (phone, tablet, computer) this form is a fillable PDF that works best with Adobe Acrobat Reader.
Find more information about the Illinois Secretary of State – The Office of the Secretary of State
For more information go to Illinois Secretary of State – The Office of the Secretary of State
As the second-largest constitutional office, the Office of the Secretary of State is visited by more Illinois residents than any other in state government. The office generates approximately $2 billion in annual revenue with about $1.2 billion a year designated for state highway construction funds.
The Secretary of State manages one of the largest computer databases in Illinois, keeping track of approximately 8.7 million drivers and 11 million registered vehicles. The office also is an important resource for educating citizens about issues that affect their everyday lives. Specifically the education includes anti-drunk driving, traffic safety or school bus safety.