When you sell or buy a vehicle in the State of Kansas you need a specific Bill of Sale – Affidavit of Purchase Price to certify the amount of money or value that was exchanged between the seller and buyer for a vehicle. Only antique vehicles (vehicle 35 years old or older) owned by a Kansas resident and located in the State of Kansas can have the ownership transferred (sold) by completing the Antique Vehicle Transfer of Ownership from the bottom of the form Affidavit of Purchase Price. All other vehicles sold by or purchased from a Kansas resident must have the ownership transferred (sold) by assigned title.
The following information should appear on the Kansas Bill of Sale Form:
- Name and complete address of the seller.
- Name and complete address of the buyer.
- Vehicle description, including Vehicle Identification Number (VIN), make, year.
- Purchase price.
- Date of sale.
- Seller(s) hand printed name and signature.
- Buyer(s) hand printed name and signature.
Kansas Bill of Sale Form
The Kansas Department of Revenue – Division of Vehicles provides a state-specific Kansas Bill of Sale Form.
There is also the required Odometer Disclosure Statement Form TR-59 that must accompany any vehicle that is a model year 2011 or newer and below 16,000 pounds. If you’re purchasing a vehicle from a business or from a private party located outside of Kansas, you will still need the Bill of Sale Form to be completed as well.
The seller and the buyer of the vehicle need to be sure about some details on a vehicle transaction. It is very important that they check the back of the title to have the signature(s) and hand printed names of both seller and buyer. The purchase price of the vehicle should also be listed on the title.
It is very important that you get a clear title, with all the paperwork completed and the title signed off in the correct places. If you are a buyer on your way to meet a seller, have a copy of the Bill of Sale – Affidavit of Purchase to complete.
Buying a Vehicle in Kansas
As a buyer it is mandatory that you double check to have all of your paperwork in place before you and the seller finalize the motor vehicle transaction. If you purchase a vehicle from a private party and later discover that there is a problem with the paperwork you must begin the process for a “quiet title action” if you cannot locate the seller anymore.
The buyer should know that all 1950 or newer antique vehicles sold on a Bill of Sale only must obtain an MVE-1 (Motor Vehicle Examination) issued by the Kansas Highway Patrol or their designee. For this purpose the MVE-1 form must be submitted with this Bill of Sale Form when applying for an antique title. Application for title must be made within 30 days of the purchase date. Also the application must be made in the county treasurer’s motor vehicle office in the county in which the vehicle will be located/garaged. Therefore penalty will be assessed on and after the 31st day.
How to complete the Kansas Bill of Sale Form
The Kansas Bill of Sale Form TR-312 is composed of four sections. Below you’ll see how to fill out this state-approved form:
The first section contains instructions and details of both the seller and the buyer. First fill out the full name of the seller. The seller’s name must be PRINTED. This means to use only Capital Letters to write SELLER’S NAME. Then fill out seller’s details like address, city, state and ZIP code.
Next fill out buyer’s details. Fill out first the full name of the buyer. The buyer’s name must be PRINTED. This means to use only Capital Letters to write BUYER’S NAME. Following fill out buyer’s details like address, city, state and ZIP code:
In the second section you need to fill out the vehicle information. Here you’ll need to fill out first the Year, Make and VIN or Vehicle Identification Number. Next fill out the vehicle’s purchase price and date of sale:
In the third section the seller and the buyer certify the information contained in this form. Finally fill out seller’s and buyer’s signatures and signing dates:
The fourth section needs to be filled out ONLY when no vehicle title is available and ONLY for an antique vehicle. An antique vehicle is a vehicle that is 35 model years old or older.
First fill out buyer’s name. Then fill out the date vehicle was sold and delivered and signature of the seller:
Eventually you can fill out this Bill of Sale form by hand. However don’t forget to use a pen and not a pencil. If you are filling out this form on your device (phone, tablet, computer) this form is a fillable PDF that works best with Adobe Acrobat Reader.
Discover more about the Kansas Division of Vehicles
For more information go to Kansas Department of Revenue – Division of Vehicles
The Kansas Department of Revenue collects taxes and fees and administers Kansas tax laws. It also issues a variety of licenses and provides assistance to Kansas citizens and units of government.
Furthermore the Kansas Department of Revenue is committed to hard work every day for the people of Kansas. Even more it’s committed to treat the taxpayers, its employees and everyone with respect.