When you sell or buy a vehicle in the Commonwealth of Kentucky a specific Bill of Sale VTR Form # TC96-182 may be necessary. This serves as a contract from the seller to the buyer documenting the transaction. This form must be submitted for Title/Registration and must be signed. When you sell a vehicle, you have to sign the back of the Certificate of title in the presence of a notary.
The following information should appear on the Kentucky Bill of Sale Form:
- Name and complete address of the seller.
- Name and complete address of the buyer.
- Complete vehicle description, including Vehicle Identification Number (VIN), make, model, year, series number and body type.
- Vehicle odometer reading at the time of sale.
- Sale price.
- Date of sale.
- Signature of the seller and the buyer.
- Notary public seal attesting the Bill of Sale Form.
Kentucky Bill of Sale Form
To finalize a private vehicle transaction you may have to submit a completed application for Title/Registration Bill of Sale VTR Form # TC96-182 if the vehicle title is older, usually before 2000. Otherwise the seller must sign the back of the title in the presence of a notary. So usually only a notarized signed-over title is required in a vehicle transaction from a Kentucky citizen to another Kentucky citizen.
So the following must be completed in full in the form above: (1) Seller Section, (2) Vehicle Identification Section, (3) Owner-Buyer Section, and (4) Certified Inspector Section. The Certified Inspector Section must be completed by a certified inspector in accordance with the provision of KRS 186A.115. The application for Title/Registration must be accompanied by a properly assigned Certificate of Title. In those limited cases where a Certificate of Title does not exist, the person selling the vehicle must give a notarized statement fully explaining ownership of the vehicle.
Salvage / Rebuilt Vehicles in Kentucky
For salvage/rebuilt vehicles you should complete the Form #TC96-215 Affidavit of Motor Vehicle Assembled from Wrecked or Salvaged Motor Vehicles. You should submit also a TC96‐182, Application for Title or Registration, completed, signed, and notarized for, the buyer and seller if the application is for an out of state vehicle, or vehicle that is “Junked” in the Kentucky system, or if the Affidavit of Total Consideration is being used. An inspection must be made by a certified Inspector in accordance with the provision of KRS 186A.115. The Kentucky certified Inspector shall complete and sign the Certified Inspector Section of the TC96‐182 Application for Title or Registration.
More about Vehicles Transactions in Kentucky
The application of Total Consideration, found on TC 96–182, Application for Title or Registration shall be accompanied by a properly assigned certificate of title. In those limited cases where a certificate of title does not exist, the person selling the vehicle shall submit a notarized statement establishing lawful ownership of the vehicle. This notarized statement should state how long he/she has owned the vehicle, where it was purchased, when and where it was licensed. It also should state if there are liens against the vehicle and the seller has owned the vehicle for at least five (5) years. You must submit also the original, descriptive notarized labor statement from the person who repaired the vehicle. This labor statement should explain which parts were repaired and which parts were replaced and the original receipts for all parts purchased.
However if parts were purchased from individuals and not businesses, the applicant shall submit a written statement from the seller. This statement should include the seller’s name, address, and telephone number, the part or parts sold and the serial number of the vehicle from which the parts were taken. If the serial number is not known, the seller shall submit a statement explaining the reason the serial number cannot be provided.
How to complete the Kentucky Bill of Sale Form
The Kentucky Bill of Sale Form TC 96–182 Application For Kentucky Certificate Of Title Or Registration is composed of six sections. Below you’ll understand how to complete this state-approved form:
Section 1
In the first section you need to check the type of application you need. You may check one of the following: Title Only, Transfer, First Time, Salvage, and Classic. If you check Duplicate you need to check one of the following: Lost, Destroyed, Damaged, Illegible or Other.
Section 2
The second section contains the vehicle information. Here you need to complete the VIN or Vehicle Identification Number, Make, Year, Body Style, Model, Model, and Color. You may need to complete (depends on the vehicle type) also Motor No. (if motorcycle), Cylinders or Truck Weight.
The Certified Inspector Section part is reserved for a certified inspector. So DO NOT complete this part:
Section 3
In the third section you need to complete Odometer Disclosure Statement. To complete the odometer reading at the time of transfer use only digits with no tenths. If you are in one of the two situations you may check mileage stated is in excess of its mechanical limits or the odometer reading is not the actual mileage:
Section 4
In the fourth section enter the vehicle sale price and the date of sale. Depending on your type of vehicle transaction you may need to complete other form fields like Trade In, Net Cost, Tax and enter the trade in vehicle’s details:
Section 5
The fifth section contains the seller and buyer information. First complete the full name of the seller. The name must be PRINTED. This means to use only Capital Letters to write SELLER’S NAME. Next complete seller’s address, phone number, city, county, state and ZIP code. Lastly complete seller’s email.
Next complete the full name of the buyer. Complete also the ID number (S.S.#, KyDL#, or Govt. issued #) and birth month. The buyer’s name must be PRINTED. This means to use only Capital Letters to write BUYER’S NAME. Following complete buyer’s address, phone number, city, county, state and ZIP code. Then complete buyer’s email.
In a private vehicle sale you need to check next if you applied for a loan in connection with the vehicle. Also check if you will apply for a loan within 30 days of this application.
Depending on the type of vehicle transaction you may need to complete the other remaining form field for Lessee Name Or Other and First Lienholder.
Finally the seller(s) and the buyer(s) must sign this form and complete the date of transfer:
Section 6
The last sixth section is reserved for County Clerk use only. So DO NOT complete this part:
Please note that you can complete this Bill of Sale form by hand. However don’t forget to use a pen and not a pencil. If you are filling out this form on your device (phone, tablet, computer) this form is a fillable PDF that works best with Adobe Acrobat Reader.
Learn more about the Kentucky Division of Motor Vehicle Licensing
For more information go to Kentucky Transportation Cabinet – Division of Motor Vehicle Licensing
The Kentucky Transportation Cabinet is an executive branch agency. Therefore it is responsible for overseeing the development and maintenance of a safe, efficient multi-modal transportation system throughout the Commonwealth. The Cabinet manages more than 27,000 miles of highways. It also manages roughly 20,500 miles of secondary roads, 3,600 miles of primary roads, and more than 1,400 interstate and parkway miles. The cabinet also oversees all motor vehicle and driver’s licensure for more than three million drivers in the Commonwealth.
The cabinet ensures to provide a safe, efficient, environmentally sound and fiscally responsible transportation system. In effect this transportation system delivers economic opportunity and enhances the quality of life in Kentucky.