Massachusetts Bill of Sale Form for Vehicles

In the Commonwealth of Massachusetts a Bill of sale form is not mandatory for a vehicle transaction if the Certificate of title is available. However if the vehicle transaction involves a car that is exempt from titling, you must fill out a Bill of Sale form in order for the new owner to register the vehicle.

A Bill of Sale is also a document created by the seller with the buyer to document the sale of a motor vehicle. So a seller can use our form to record a vehicle transfer even when a title is available.

To be a legal document, the Bill of Sale must contain the following information:

  • Vehicle details, including Vehicle Identification Number (VIN)
  • Current Odometer reading
  • The purchase price or the value of the vehicle
  • Seller’s full name and address
  • Buyer’s full name and address
  • Seller’s Signature
  • Date of sale
  • Buyer’s signature

Massachusetts Bill of Sale Form

In the Commonwealth of Massachusetts, a Bill of Sale doesn’t need to be notarized.

Below you can find and download, fill out and print our updated and latest Bill of Sale Form for 2024:

Click here to download and print the Massachusetts Bill of Sale Form for vehicle transactions that involve a car that is exempt from titling.

Massachusetts Bill of Sale Form

How to fill out the Massachusetts Bill of Sale Form

The Massachusetts Bill of Sale Form is composed of three sections. Below you can learn step by step how to fill out this free fillable form:

Section 1 of the Massachusetts Bill of Sale Form

You have to fill out in the first section all the vehicle information. So fill here the Make, Model, Year, Body type (Style), Color, VIN or Vehicle Identification Number. Afterwards record the Odometer Reading at the time of transfer (use only digits, no tenths). Then check in the form if this is the Actual Mileage. Or check if the Odometer is in excess of its mechanical limits. You may check also if it’s the case if the odometer reading is not the actual mileage:

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Section 1 of the Massachusetts Bill of Sale

Section 2 of the Massachusetts Bill of Sale Form

In the second section fill out first the Seller information. This means to fill the full PRINTED name of the seller. Use only Capital Letters to write SELLER’S NAME. Then complete seller’s street address, city and state. Further you will need to fill out the Buyer information. Complete the full name of the buyer. The buyer’s name must be PRINTED. This means to use only Capital Letters to write BUYER’S NAME. Additionally fill out buyer’s street address, buyer’s city and state. After these details you will have to write the sum of the transfer price of the vehicle (or the word GIFT). Correspondingly, if this vehicle was a gift, you need to indicate the relationship with the buyer (e.g. parent, spouse, friend) and the value of the vehicle:

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Section 2 of the Massachusetts Bill of Sale

Section 3 of the Massachusetts Bill of Sale Form

The last section of the form, Section 3, is the Certification. It represents the seller’s statement about the details contained in this Bill of Sale and the buyer’s acknowledgement. Lastly fill out seller’s signature, date, and buyer’s signature:

Massachusetts Bill of Sale Form section
Section 3 of the Massachusetts Bill of Sale

Please note that you can fill out this Bill of Sale form by hand. However please don’t forget to use a pen with blue or black ink and not a pencil. If you complete this form on your device (phone, tablet, computer) this form is a fillable PDF that works best with Adobe Acrobat Reader.

Transfer details for a titled vehicle

Specifically in a private sale to obtain a Title for a used vehicle purchased from a non-dealer, the following are required:

  1. A completed and signed Registration and Title Application – the old RMV-1 Form. If the vehicle is going to be registered, the Registration and Title Application Form must be stamped by the insurance company.

    Checklist for a vehicle purchased from an individual.

  2. One of the following documents must be submitted along with the completed Registration and Title Application or the old RMV-1 Form:
    – The previous owner’s Certificate of Title or
    – The previous registration and a Bill of Sale, if no Title is required for the vehicle because of its age. In Massachusetts, a 1980 model year or older passenger vehicle purchased by the current owner prior to November 26, 1990 would be exempt from titling. Other states may exempt vehicles from their titling requirements based on the model year of the vehicle. If a Bill of Sale is being submitted, the document must list all required information. However additional documentation is required for imported foreign/grey market vehicles and specialty vehicles.
  3. Certificate of Title fee, due at time of submission of the Registration and Title Application.

More about a vehicle transfer

Basically when a customer sells a motor vehicle in a private transaction, he/she must write the following on the Assignment of Title section provided on the back of the Certificate of Title:

  • Date of sale.
  • Purchase price.
  • Name, address, and signature of the buyer(s).
  • Name, address, and signature of the seller(s).
  • Odometer reading.

Note: If the Title does not have a sales price section or if the vehicle was exempt from title, then the customer must complete a Bill of Sale.

See the Title Fees section for the applicable fee – Revised January 2022.

Transferring Salvage Vehicles for Individuals

The owner of a Total Loss Salvage motor vehicle must disclose to the buyer or transferee that the vehicle has a Salvage Title.

The owner of a Total Loss Salvage motor vehicle for which a Salvage Title has been issued must sign the Title over to the new owner. Consequently the old owner needs to sign on the space provided on the Title and deliver the Title to the new owner. The new owner must apply for a new Salvage Title within ten days of delivery.

If an owner wishes to sell a salvaged vehicle that he/she has repaired, he/she must take it through the salvage inspection process and apply for a Reconstructed or a Recovered Theft Title, whichever applies. Surely if the vehicle has not been repaired, the owner should advise the buyer that the inspection and Title process is required before the vehicle can be registered to drive.

Find out more about the Massachusetts Registry of Motor Vehicles

For more information go to Massachusetts Department of Transportation – Massachusetts Registry of Motor Vehicles

The Registry of Motor Vehicles Division is responsible for operator licensing and vehicle registrations. Furthermore the transactions may be processed online (if applicable) or at any of the RMV branch offices across the Commonwealth. The RMV also oversees commercial and non-commercial vehicle inspection stations.

Significantly its mission is to deliver excellent customer service to people who travel in the Commonwealth. Furthermore its mission is to provide our nation’s safest and most reliable transportation system in a way that strengthens our economy and quality of life. Undeniably the Massachusetts Department of Transportation is an organization focused on customer service and safety.