In the state of New Mexico a Bill of Sale form is not necessary for most vehicle transactions but a Bill of Sale (Form MVD 10009) is mandatory when a Certificate of title is not available. The first time you register a used vehicle in your name, you must come into a MVD Field Office.
When you sell a vehicle you’ll need the current outstanding Certificate of Title for the vehicle, with the Assignment of Title section completed on either the front or reverse side, and signed by the seller of the vehicle. The location of the Assignment of Title section can vary according to the age of the title. This happens because the Certificate of title document has undergone numerous revisions through the years. No copies are accepted.
New Mexico Bill of Sale Form
The Bill of Sale Form is only required when Assignment of Title or Dealer Assignment is not on back of the Title. All information on the Bill of Sale must be filled in, and have signatures of both the seller and the buyer. On transfers between individuals, when the Assignment of Title on the back of the Certificate of Title is incomplete, use a – New Mexico Bill of Sale Form (MVD Form 10009).
Odometer Disclosure Statement in New Mexico
The seller and the buyer must sign a document that shows that they agree on the odometer mileage reading at the time of the sale, the Odometer Statement. Use this odometer disclosure statement official form: Odometer Disclosure Statement – MVD Form 10187.
Please note that Federal and State law require that you state the mileage upon transfer of ownership. Failure to complete or providing a false statement may result in fines and/or imprisonment!
Transferring a Vehicle in New Mexico
Complete also the Assignment of Title section on the back of the Certificate of Title Bill of Sale (MVD Form 10009).
If you are a Bernalillo County resident, you need an Emission Certificate of Inspection.
If a vehicle was traded-in on the used vehicle bring one of the following:
- A copy of the trade-in vehicle Certificate of Title;
- A copy of the trade-in Certificate of Registration.
Affidavit of Gift of Motor Vehicle or Boat is required only when the transfer of the vehicle or boat is a gift. Both the donor and the recipient must sign the Affidavit of Gift of Motor Vehicle or Boat and have their signatures notarized (MVD Form 10018).
Dealer’s Invoice is required only when the title transaction involves a dealer sale. The dealer’s invoice must be the original or a certified copy.
Lien holder Information is required only when there is a lien holder on the vehicle.
Release of Lien is required only if the current outstanding Certificate of Title shows there is a lien on the vehicle. Certainly in this case the lien must be properly released. However if the lien holder is a bank, financial institution, credit union, or other company, the person releasing the lien must indicate their ‘position’ with the company (agent, president, title clerk, etc.).
Buying a Vehicle in New Mexico
If you buy a vehicle, ensure that the seller has signed the appropriate section on the vehicle’s title. Also ensure that the seller filled in your information as the vehicle purchaser. The odometer information should be completely filled in, as well as the purchase date and selling price fields. Using the odometer statement, the seller and the buyer must sign the document that shows that they agree on the odometer mileage reading at the time of the sale. The seller of the vehicle should remove the license plate from the vehicle at the time of the transaction. It is your responsibility as the purchaser to obtain a new title and to register the vehicle.
VIN Inspection is required only for vehicles coming to New Mexico from another state. The vehicle identification number (VIN) inspection is usually done by a MVD agent at an MVD Field Office. However, not all Field Offices perform VIN inspections, and some require an advance appointment. Call your local MVD Field Office to inquire about VIN inspection availability and scheduling.
Also you can get a VIN inspection conducted by a Certified VIN Inspector. For this purpose here is a list of Certified VIN Inspectors in New Mexico.
How to fill in the New Mexico Bill of Sale Form
The New Mexico Bill of Sale Form MVD 10009 is composed of five sections. Below you’ll understand how to correctly fill in this state-approved form for a vehicle transaction:
Section 1
The first section contains the vehicle information. Start by filling in the sale amount. Then fill in the Year, Make, Model, Body type, Engine number, VIN or Vehicle Identification Number, and license plate number. Lastly fill in the state where the vehicle is registered.
Section 2
The second section represents the Vehicle Odometer Disclosure Statement at the time of transfer. Use only digits, no tenths, and check the corresponding case. You must choose between the actual mileage (AM), mileage in excess of mechanical limits (EL) or not the actual mileage (NM). After that fill in seller’s and buyer’s names. The names must be PRINTED. This means to use only Capital Letters to write the NAMES. Lastly fill in seller’s and buyer’s signatures and signing date.
Section 3
The third section is reserved for dealers and lien holders. This section should not be completed in a private transaction:
Section 4
The fourth section contains the Seller information. Fill in first the full name of the seller. The name must be PRINTED – this means to use only Capital Letters to write SELLER’S NAME. Then fill in seller’s street address, seller’s city, state and ZIP code. In the end of this section fill in seller’s signature and date:
Section 5
The last and fifth section contains the Buyer information. Fill in the full name of the buyer. The buyer’s name must be PRINTED – this means to use only Capital Letters to write BUYER’S NAME. Finally fill in buyer’s street address, buyer’s city, state and ZIP code:
Please note that you can fill out this Bill of Sale form by hand. However don’t forget to use a pen and not a pencil. If you are filling out this form on your device (phone, tablet, computer) this form is a fillable PDF that works best with Adobe Acrobat Reader.
Discover more about the New Mexico Motor Vehicle Division
For more information go to New Mexico Taxation & Revenue Department – Motor Vehicle Division.
The duties of the New Mexico Motor Vehicle Division (MVD) are to license commercial and non-commercial drivers. Its duties are also to register, title, and license commercial and non-commercial vehicles and boats. Additionally its duties are to license auto dealers and title service companies and contract with private partners to provide selected MVD services. MVD is responsible for assuring compliance with the Motor Vehicle Code.
MVD Central Administration is tasked with the overall administration of the division, including responsibility for dealers. Consequently it supervises insurance and financial responsibility, transportation, policy, procedures, training and performance. It also supervises DWI, error resolution and compliance and maintaining driver and vehicle records related to motor vehicle transactions.
MVD Field Operations is responsible for the day-to-day operation of the MVD. MVD has a network of 34 state-run field offices, 39 county and city field offices, and 18 privately-owned offices.
