In the State of North Carolina, a Bill of Sale Form is required when you purchase a vehicle from a dealership so make sure the dealership provides you with this form. In private vehicle transactions a Bill of Sale Form is not required in North Carolina. But, even though it is not required, you should complete a Bill of Sale for your personal record.
When transferring ownership of a vehicle in North Carolina, the process is very similar to Titling & Registering a Vehicle. So a Title transfer would be appropriate when buying or selling a vehicle or gifting or donating a vehicle.
North Carolina Bill of Sale Form
Click here to download and print a generic North Carolina Bill of Sale Form.
The Title Transfer requires an additional document to be provided, the original Title of the vehicle. The information on the back of the original Title must be filled out by both the original owner and recipient. This information includes:
– Buyer/Recipient’s name & address;
– Date of sale or date of delivery;
– Seller’s signature & hand printed name;
– Odometer reading (if required);
– Damage Disclosure Statement.
For vehicles purchased from an individual, complete these:
– Vehicle Title;
– Notarization Required;
– Lien Release – Must be completed if any liens are shown on vehicle’s title.
– Title Application (MVR-1);
– Declare all liens, Notarization Required;
– Odometer Disclosure Statement (MVR-180)
must be completed if the vehicle is less than 10 years old;
– Damage Disclosure Statement (MVR-181).
If a vehicle is transferred between husband & wife, parent & child or stepparent & stepchild, the recipient is exempt from the Highway Use Tax Exemption Certification MVR-613.
If the buyer/recipient fails to submit the request for title transfer within 28 days from the date of delivery or notary date (whichever is later), the owner will be subject to a late penalty!
How to complete the North Carolina Bill of Sale Form
This North Carolina Bill of Sale is composed of three sections and below you’ll see how to fill out this form:
Section 1 contains the vehicle information. Here you’ll need to fill out the Make, Model, Year, Style (Body type), Color, VIN or Vehicle Identification Number. Also the Odometer Reading at the time of transfer (use only digits, no tenths), seller registration number, and to answer if you previously filed an application for title of this vehicle:
In the Section 2 you will have to fill out first the Seller information. This means the full name of the seller (the name must be PRINTED – this means to use only Capital Letters to write SELLER’S NAME). Then seller’s street address, seller’s city and state. Further you will need to fill out the Buyer information – the full name of the buyer. The buyer’s name must be PRINTED – this means to use only Capital Letters to write BUYER’S NAME. Additionally fill out buyer’s street address, buyer’s city and state. After these details you will have to write the sum of the transfer price of the vehicle, to indicate if this vehicle was a gift and to indicate the relationship with the buyer (e.g. parent, spouse, friend):
The last section represents the seller’s statement about the details contained in this Bill of Sale. Lastly, seller’s signature and date:
Please note that you can fill out this Bill of Sale form by hand. However don’t forget to use a pen and not a pencil. If you are filling out this form on your device (phone, tablet, computer) this form is a fillable PDF that works best with Adobe Acrobat Reader.
View more about the North Carolina Department of Transportation
For more information go to North Carolina Department of Transportation – North Carolina Division of Motor Vehicles.
North Carolina Department of Transportation is one of North Carolina’s largest state government agencies, with 12,000 employees. NCDOT works hard to provide high-quality transportation for travelers throughout North Carolina, including highways, rail, aviation, ferries, bicycle and pedestrian facilities, and public transit.