In the State of North Carolina, a Bill of Sale Form is necessary when you purchase a vehicle from a dealership so make sure the dealer provides you with this form. In a private vehicle transaction a Bill of Sale Form is not mandatory in North Carolina. But, even though it is not required, you should complete a Bill of Sale for your personal record.
When you transfer the ownership of a vehicle in North Carolina, the process is very similar to Titling & Registering a Vehicle. So a Title transfer is necessary when you buy or sell a vehicle or when you gift or donate a vehicle.
North Carolina Bill of Sale Form
Click here to download and print a generic North Carolina Bill of Sale Form.
The Title Transfer requires an additional document to be provided. And this document is the original Title of the vehicle. Also the information on the back of the original Title must be filled out by both the original owner and the buyer. This information includes:
- Buyer/Recipient’s name & address;
- Date of sale or date of delivery;
- Seller’s signature & hand printed name;
- Odometer reading (if required);
- Notarization;
- Damage Disclosure Statement.
For vehicles purchased from an individual, complete these details as well:
- Vehicle Title;
- Notarization Required;
- Lien Release – Must be completed if any liens are shown on vehicle’s title.
- Title Application (MVR-1);
- Declare all liens, Notarization Required;
- Odometer Disclosure Statement (MVR-180) must be completed if the vehicle is model year 2011 or newer and below 16,000 pounds;
- Damage Disclosure Statement (MVR-181).
If a vehicle is transferred between husband & wife, parent & child or stepparent & stepchild, the recipient is exempt from the Highway Use Tax Exemption Certification MVR-613.
If the buyer/recipient fails to submit the request for title transfer within 28 days from the date of delivery or notary date (whichever is later), the owner will be subject to a late penalty!
How to complete the North Carolina Bill of Sale Form
This North Carolina Bill of Sale is composed of three sections. So below you’ll see how to fill out this form:
Section 1
Section 1 contains the vehicle information. Here the seller fills out the Make, Model, Year, Style (Body type), Color, VIN or Vehicle Identification Number. Also complete the Odometer Reading at the time of transfer. Please use only digits, no tenths. Then complete seller registration number, and answer if you previously filed an application for title of this vehicle:
Section 2
In the Section 2 you will have to fill out first the Seller information. This means the full name of the seller. The name must be PRINTED. So this means to use only Capital Letters to write SELLER’S NAME. Then complete seller’s street address, seller’s city and state. Further you will need to fill out the Buyer information. Start with the full name of the buyer. The buyer’s name must be PRINTED. Likewise this means to use only Capital Letters to write BUYER’S NAME. Additionally fill out buyer’s street address, buyer’s city and state. After these details you will have to write the sum of the transfer price of the vehicle. Please indicate also if this vehicle was a gift and to indicate the relationship with the buyer (e.g. parent, spouse, friend):
Section 3
The last section is the seller’s statement about the details in this Bill of Sale. Lastly, complete seller’s signature and date:
Please note that you can fill out this Bill of Sale form by hand. However don’t forget to use a pen and not a pencil. If you are complete this form on your device (phone, tablet, computer) this form is a fillable PDF that works best with Adobe Acrobat Reader.
View more about the North Carolina Department of Transportation
For more information go to North Carolina Department of Transportation – North Carolina Division of Motor Vehicles.
North Carolina Department of Transportation is one of North Carolina’s largest state government agencies, with 12,000 employees. NCDOT provides high-quality transportation services for travelers throughout North Carolina, including highways, rail, aviation, ferries, bicycle and pedestrian facilities, and public transit.
