Pennsylvania Bill of Sale Form for Vehicles

In the Commonwealth of Pennsylvania you should complete a Bill of Sale form when you buy, sell or transfer a vehicle.

Even though this form is not mandatory it’s a good practice to complete one for your safety.

This form serves as a legal contract between the buyer and the seller and it documents both the change in ownership and the purchase price.

The following details need to appear on the Pennsylvania Bill of Sale Form:

  • Vehicle description with Vehicle Identification Number (VIN)
  • Odometer reading at the time of transfer
  • Vehicle’s purchase price or value
  • Name and address of the seller
  • Name and address of the buyer
  • Signature of the seller
  • Date of sale
  • Signature of the buyer

Pennsylvania Bill of Sale Form

Below you can download the latest federal Pennsylvania Bill of Sale form for your use in a private transaction.

Click here to download the Pennsylvania Bill of Sale Form.

Pennsylvania Bill of Sale Form

How to complete the Pennsylvania Bill of Sale Form

The Pennsylvania Bill of Sale is composed of three sections and below you can learn you how to fill this form.

Section 1 of the Pennsylvania Bill of Sale

The first section contains the vehicle information. Here you need to fill out the Make, Model, Year, Style or Body type, Color, and VIN or Vehicle Identification Number. Also you need to record the Odometer Reading at the time of transfer. Use here only digits, with no tenths. Then check if it is the Actual Mileage. Or check if the Odometer is in excess of its mechanical limits. Only if it’s the case you can check if the odometer reading is not the actual mileage:

Pennsylvania Bill of Sale Form section
Section 1 of the Pennsylvania Bill of Sale

Section 2 of the Pennsylvania Bill of Sale

In the second section you have to fill out first the Seller information. This means to fill the full name of the seller. The name must be PRINTED – this means to use only Capital Letters to write SELLER’S NAME. Then fill seller’s street address, seller’s city and state. Further you need to fill out the Buyer information. Fill in the full name of the buyer first. Similarly, the buyer’s name must be PRINTED. So this means to use only Capital Letters to write BUYER’S NAME. Additionally fill out buyer’s street address, buyer’s city and state. After these details you have to write the sum of the transfer price of the vehicle or to write GIFT. And if the vehicle is a gift, please indicate the relationship with the buyer (e.g. parent, spouse, friend) and the value of the vehicle:

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Section 2 of the Pennsylvania Bill of Sale

Section 3 of the Pennsylvania Bill of Sale

The last section represents the seller’s statement about the details contained in this Bill of Sale. Lastly, fill out seller’s signature, date, and buyer’s signature:

Pennsylvania Bill of Sale Form section
Section 3 of the Pennsylvania Bill of Sale

Please note that you can fill out this Bill of Sale form by hand. However don’t forget to use a pen with blue or black ink and not a pencil. If you fill this form on your device (phone, tablet, computer) this form is a fillable PDF that works best with Adobe Acrobat Reader.

Transferring a vehicle in Pennsylvania

Generally, in most cases, you need the services of an authorized PennDOT agent or the Bureau of Motor Vehicles. The authorized PennDOT agent or the Bureau of Motor Vehicles will assist you in transferring the title for a used vehicle. The authorized PennDOT dealer, agent, or online title/registration processor must send the title application directly to PennDOT. The agent must handle the paperwork and may not give it to the customer.

If the seller’s certificate of title is held electronically by a lienholder, a paper title must be obtained before the seller can transfer ownership of the vehicle and the purchaser can make application for a Pennsylvania Certificate of Title.

Upon receiving the purchaser’s application, PennDOT creates a new title in the purchaser’s name and mails it to them. If they borrowed money to purchase the vehicle, the title or an electronic file will be sent directly to the bank or finance company. After the loan is paid in full, the lender will satisfy the lien and send the title to the purchaser.

If you buy a vehicle which is titled in another state, check the front and back of the title carefully. There should be a place for the seller’s signature and your vehicle’s current odometer reading. The seller’s signature may require notarization on some out-of-state titles.

The seller must indicate the mileage of the vehicle in Section A on the back of the Pennsylvania title. Otherwise the seller must indicate the mileage in the appropriate space provided on the out-of-state title.

Tips about registering a vehicle in Pennsylvania

You must consult an agent, tag service, or motor vehicle dealer who is an authorized PennDOT agent or the Pennsylvania Bureau of Motor Vehicles about out-of-state title transfers. However many dealers and authorized tag services now process title applications online. They can also can assist you through the process of applying for a Pennsylvania title and registration.

After the title is transferred, the seller must remove the registration plate from the vehicle. The registration plate should never be given to the purchaser. Finally the registration plate should be returned to the Bureau of Motor Vehicles. You may keep the registration plate if the seller plans to transfer it to another vehicle.

In addition to establishing ownership of the vehicle by transferring the title to your name, you need to register it. Specifically you need to register it in order to obtain a registration plate and drive it on the highway. However you can apply for registration on the same form used for the title application. Therefore if you already have a Pennsylvania registration plate, an authorized PennDOT agent can transfer it to the vehicle you are buying. For vehicles already titled in Pennsylvania, Section F of Form MV-4ST must be completed. This is done by an authorized PennDOT agent to indicate whether you want a new plate or are transferring a plate from another vehicle.

For a new or out-of-state vehicle (not previously titled in Pennsylvania), you must complete Section G of the Form MV-1. This is done by an authorized PennDOT agent to indicate whether you want a new plate or are transferring a plate from another vehicle.

More tips about vehicle registration in Pennsylvania

When you purchase a vehicle from an individual and you do not have a registration plate for transfer, you may obtain a temporary registration. However the temporary registration is valid for 90 days and can be obtained from an authorized PennDOT agent.

Prior to a temporary registration plate being issued or transfer of a registration plate, you must present some items to the authorized PennDOT agent as acceptable proof of insurance.

If you sell your vehicle for salvage, sign the title over to the buyer and remove your registration plate. Return the registration plate to PennDOT unless you are planning to transfer it to another vehicle.

If you buy or sell a vehicle that is already titled in Pennsylvania, the seller must sign and print his/her name in Section A on the back of the title. Specifically this must be done in the presence of an authorized agent. The purchaser’s name and address must be listed in Section A on the back of the title. In addition, the purchaser must sign and print his/her name in the spaces provided.

At the time of sale, the seller should get a receipt from the buyer that acknowledges the receipt of the transferred title and delivery of the vehicle. For your convenience, use the Pennsylvania Bill of Sale Form.

Section D on the front of the title must be completed by the purchaser. Also if the vehicle is to be financed, the lien information must be included in Section D. Furthermore if the lienholder participates in the Electronic Lien and Title Program, please include the lienholder’s Financial Institution Number (FIN). Finally, when Sections A and D are signed and notarized, the title has been “transferred”. Additionally, if the vehicle is being titled in more than one name, all owners must sign the title.

View more about the Pennsylvania Department of Transportation

For more information go to Pennsylvania Department of Transportation – Pennsylvania Bureau of Motor Vehicles.

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