In the State of South Dakota in certain situations and for your safety you should always complete a Bill of Sale form anytime you buy, sell or transfer a vehicle.
Usually a Certificate of title is the legal document necessary for each change in ownership. However, there are cases when you don’t have a title for the vehicle.
For example, if you buy a vehicle from out-of-state, you must provide a proof of purchase when you title and register your vehicle in South Dakota.
So a Bill of Sale form is an acceptable proof of vehicle purchase in this state.
Also a Bill of Sale is an optional but important legal document to record the transaction between the seller and the buyer.
The following information should appear on the South Dakota Bill of Sale Form:
- Vehicle details, including Vehicle Identification Number (VIN)
- Date of sale
- Name of the buyer
- The price paid
- Condition of the vehicle
- Name of the seller
- Address of the seller
- Signature of the seller
- Signing date
South Dakota Bill of Sale Form
Below you can find and download to complete and print our updated Bill of Sale forms for 2024.
The first form is the state-issued Bill of Sale Form 1025. However because this official forms lacks the buyer’s signature and the odometer reading sections we provide you with a second federal Bill of Sale Form in case you need it:
To record a vehicle transaction you can use the official South Dakota Bill of Sale – Form 1025. But be aware that you don’t have the buyer’s signature and the odometer reading sections!
However, for your own records, you should use our federal form: South Dakota Bill of Sale Form. This form contains all the details required for any vehicle transaction.
How to complete the South Dakota Bill of Sale Form 1025
The South Dakota Bill of Sale Form 1025 is composed of two sections and below you can see how to fill this form:
Section A of the South Dakota Bill of Sale
The first section contains the vehicle information. Here you need to fill in the Year, Make, Model, VIN or Vehicle Identification Number and Title number:
Section B of the South Dakota Bill of Sale
In the second section you need to fill the sale date first. Then you have to fill the full PRINTED name of the buyer. The name must be PRINTED. This means to use only Capital Letters to write BUYER’S NAME.
Afterwards fill in the sale price for the vehicle. Then fill the description of the condition of the vehicle at the time of sale.
Lastly fill in the full PRINTED name of the seller. Then fill seller’s street address, seller’s city, state and ZIP code. Finally complete seller’s signature and date:
Please note that you can fill this Bill of Sale form by hand. However don’t forget to use a pen with blue or black ink and not a pencil. If you fill this form on your device (phone, tablet, computer) this form is a fillable PDF that works best with Adobe Acrobat Reader.
More about transferring a vehicle in South Dakota
Both the buyer and the seller of a vehicle must follow specific procedures to ensure the title is properly transferred from one owner to the next.
The seller should complete a Seller’s Report of Sale. The seller should keep this notice until the vehicle is sold or transferred. When you sell the vehicle you must file the new purchaser information with your local county treasurer. Failure to do so is a Class 2 misdemeanor. Do not give this form to the buyer. By submitting this form, you are notifying the state of South Dakota of the sale or transfer of this motor vehicle. The title record will not be changed until the title is submitted for transfer. This may protect the seller from liabilities resulting from driving or movement of the vehicle after the date of the sale. Owners should keep a copy of this notice for their records as proof of the transfer.
In order to complete a Seller’s Report of Sale please use this form: Seller’s Report of Sale – Form 1024
South Dakota Odometer Disclosure
Federal and state law requires that you disclose a vehicle’s actual mileage on each transfer of ownership. Failure to complete an odometer disclosure or making a false disclosure may result in fines and/or imprisonment!
You have to complete this disclosure statement if the vehicle being transferred is a model year 2011 or newer and below 16,000 pounds: Odometer Disclosure – Form 1021
View details about the South Dakota Motor Vehicles Division
For more information go to State of South Dakota – South Dakota Motor Vehicles Division.
South Dakota Motor Vehicles Division is committed to advocating the South Dakota laws and regulations as they pertain to vehicle ownership. South Dakota Motor Vehicles Division strives to make its services more convenient for the citizens of South Dakota.